Closing Entries And Post

post closing trial balance

Reversing entries reverse an adjusting entry made in a prior period at the start of a new period. We do not cover reversing entries in this chapter, but you might approach the subject in future accounting courses. When the accountant reviews the ledger and unadjusted trial balance, some adjustments may require. All of the adjustments Online Accounting should be made to the ledgers and trial balance. Once the adjustments are completed, we then get the adjusted trial balance. At the end of the period, all of the account ledgers need to close and then move to the unadjusted trial balance. This is to make sure that the entries that make to the account ledgers are correctly recorded.

The total income and expense for the period is transferred to the income summary account and the balances are returned to zero. Closing entries do not affect the trial balance directly; they are necessary to create an income statement, which removes the income and expenses for the period from the post-closing trial balance. At the end of a financial period, the accounting department of a company or a certified public accountant records adjusting and closing entries and prepares several trial balances. Initially, the accountant prepares a trial balance without adjusting entries, then subtracts or adds adjusting entry totals and creates an adjusted trial balance. Finally, he closes all income and expense accounts to retained earnings and prepares a final, post-closing trial balance. Each entry causes a difference between the adjusted and post-closing trial balances. That way, you are prepared to enter accurate information into the financial statements.

Now that we have completed the accounting cycle, let’s take a look at another way the adjusted trial balance assists users of information with financial decision-making. These journal entries are then posted into individual accounting ledgers in general ledgers. If the transaction affects the increase of assets, then it should be debit. The accounting cycle ends with the preparation of a post-closing trial balance. This trial balance lists the accounts and their adjusted balances after closing.

The closing entries are the journal entry form of the Statement of Retained Earnings. As with theunadjustedandadjusted trial balances, both the debit and credit columns are calculated at the bottom of a trial balance. If these columns aren’t equal, the trial balance was prepared incorrectly or the closing entries weren’t transferred to the ledger accounts accurately. A trial balance is a bookkeeping worksheet in which the balance of all ledgers is compiled into debit and credit account column totals that are equal. A listing of all the debit and credit balances of the real or balance sheet accounts.

  • It gives you a snapshot of the accounting transactions of your business to the accountants and auditors.
  • A post-closing trial balance is a listing of all balance sheet accounts containing non-zero balances at the end of a reporting period.
  • The balances of all temporary accounts have become zero as a result of closing entries.
  • For instance, you do not post the credit sales made to KG Ltd worth $10,000 in your sales book.

However, you can choose to prepare a trial balance at the end of a month, quarter, half-year, or a year. Therefore, Trial Balance is an important accounting statement as it showcases the final status of each of your ledger accounts at the end of the financial year. These final balances help you to prepare final accounts like the Profit and Loss Statement and Balance Sheet. It is worth mentioning that there is one step in the process that a company may or may not include, step 10, reversing entries.

The Entries For Closing A Revenue Account In A Perpetual Inventory System

Remember, accounting errors occur at any one of the stages of the accounting process. verify that the total of your trial balance’s debit column equates to that of its credit column. Further, determine the errors in case the debit or the credit balances do not tally. You must note that all assets, expenses, and receivables accounts have debit balances.

post closing trial balance

At the end of the cycle, an unadjusted trial balance and adjusted trial balance are created, before closing entries are posted and a post closing trial balance is prepared. It is important to know the nuances of the accounting cycle, to understand what a trial balance is. The difference between the unadjusted trial balance and the adjusted trial balance is the adjusting entries that are required to align the company accounts for the matching principle. Temporary accounts include all the income statement accounts and dividend/drawings account. Net balance of income statement accounts, which is either net profit or net loss for the period is transferred to equity account. By doing so, balance of these accounts will become zero so that no information is carried forward to next accounting period.

3- The post-closing trial balance reveals the balance of accounts after the closing process, and consists of balance sheet accounts only. The format for the post-closing trial balance is similar to other trial balances. The columns it includes are account number, account description, debits, and credits. A tallied trial balance indicates that the posting of the journal entries to the general ledger is arithmetically correct. However, you must note that simply tallying the trial balance accounts does not mean that your accounts are accurate.

Common Errors

The purpose of preparing a post-closing trial balance is to assure that accounts are in balance and ready for recording transactions in the next accounting period. The post-closing trial balance ensures there are no temporary accounts remaining open and all debit balance is equal to all credit balances. Also, it determines if there are any balances in the permanent accounts after passing the closing entries.

If there are any temporary accounts on this trial balance, you would know that there was an error in the closing process. Posting accounts to the post closing trial balance follows the exact same procedures as preparing the other trial balances.

You will not understand how your decisions can affect the outcome of your company. The last step in the process is preparing the post-closing trial balance. The big difference between this and the other trial balances is that the balance in the revenue and expense accounts should be zero. List all post closing trial balance of the accounts and their balances in the appropriate debit or credit columns. Then add up both columns; if both columns have the same amount, the accounts balance. A post-closing trial balance will be formatted the same as the other two types of trial balances that have already been discussed.

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The expense accounts have debit balances so to get rid of their balances we will do the opposite or credit the accounts. Just like in step 1, we will use Income Summary as the offset account but this time we will debit income summary. online bookkeeping The total debit to income summary should match total expenses from the income statement. The post-closing trial balance, the last step in the accounting cycle, helps prepare your general ledger for the new accounting period.


At this point in the accounting cycle, all the temporary accounts have been closed and zeroed out to permanent accounts. Therefore, a post-closing trial balance will include a list of all permanent accounts that still have balances.

The process of preparing the post-closing trial balance is the same as you have done when preparing the unadjusted trial balance and adjusted trial balance. Only permanent account balances should appear on the post-closing trial balance. These balances in post-closing T-accounts are transferred over to either the debit or credit column on the post-closing trial balance. When all accounts have been recorded, total each column and verify the columns equal each other. We can clearly observe the difference between the adjusted trial balance and the post-closing trial balance.


Like all of your trial balances, the post-closing balance of debits and credits must match. Also while preparing post closing trial balance, it is checked that all accounts, which are closed at the end of the accounting period, have zero balances. A post-closing trial balance is done after preparing and posting your closing entries. This trial balance, which should contain only balance sheet accounts, will help guarantee that your books are in balance for the beginning of the new accounting period. Trial Balance The trial balance is a worksheet on which you list all your general ledger accounts and their debit or credit balance. If they don’t equal, you know you have an error that must be tracked down. For closing the income statement accounts, a temporary account called “income summary account” is often used by accountants.

Accounting Accounting software helps manage payable and receivable accounts, general ledgers, payroll and other accounting activities. “Define a post-closing trial balance.” Academic.Tips, 1 Apr. 2020, However, your general ledger shows each financial transaction separately by account. It gives you a snapshot of the accounting transactions of your business to the accountants and auditors. The post-closing trial balance for Printing Plus is shown inFigure 5.8. The following infographic and explanation will help you to have a better understanding of this Post-closing trial balance.

The cycle is repeated with the preparation of journal entries as the first step in the next accounting period. A simple difference between adjusted and unadjusted trial balance is the amounts in the adjusting entries. As previously stated, only permanent accounts should be listed on this type of trial balance.

These accounts accumulate the expenses incurred during the period and start fresh each period. This allows the company to consider only the expenses used during the current period. As the accountant prepares the income statement, she uses the expense balances from the accounting records.

What comes after trial balance?

You should not include income statement accounts such as the revenue and operating expense accounts. Other accounts such as tax accounts, interest and donations do not belong on a post-closing trial balance report.

A post-closing trial balance is a list of balances of ledger accounts prepared after closing entries have been passed and posted to the ledger accounts. However, all the other accounts having non-negative balances are listed including the retained earnings account. Both nominal and real accounts come in the adjusted trial balance. For instance, Nominal accounts are the ones that have entries from the income statement and real accounts consist of entries from the balance sheet. An accountant prepares this trial balance after passing the adjusting entries. Its purpose is to test the equality of debits and credits after the adjusting entries. It also serves as the basis of preparing the financial statement.

A net loss would decrease retained earnings so we would do the opposite in this journal entry by debiting Retained Earnings and crediting Income Summary. Closing the expense accounts—transferring the debit balances in the expense accounts to a clearing account called Income Summary.

post closing trial balance

The resulting amount is considered retained earnings, or the amount of funds still on hand after paying for all expenses. A company can choose to keep those funds for future use, pay back investors or pay towards the principal of notes or accounts payable. A trial balance also comes in handy to prepare the financial statement.


Trial Balance is a statement that helps you to verify the accuracy of your ledger accounts. This is because it not only helps in determining the final position of various accounts. The following post-closing trial balance was prepared after posting the closing entries of Bold City Consulting to its general ledger and calculating new account balances. The trial balance worksheet contains columns for both income statement and balance sheet entries, allowing you to easily combine multiple entries into a single amount. This makes sure that your beginning balances for the next accounting cycle are accurate. Now that the post closing trial balance is prepared and checked for errors, Paul can start recording any necessaryreversing entriesbefore the start of the next accounting period.

Author: Ken Berry


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